Trust Account Reconciliation Reviewer
A trust account can tie out to the penny and still hide a violation — one client's ledger gone negative means their funds are covering someone else's. This assistant runs the three-way reconciliation across the bank statement, the book balance, and every individual client ledger, flagging negative client balances, commingled operating funds, stale outstanding checks, and unexplained shortfalls. Each account lands as one row with a clear reconciliation call before sign-off.
Category: Legal
How it works
- A reconciliation period closes — a bank statement and the client ledger detail arrive by upload, email, or a scheduled month-end sweep — and triggers the assistant.
- It runs the three-way tie-out, matching the adjusted bank balance to the book balance and to the sum of every individual client ledger, then scans each ledger line.
- It returns a clear decision — reconciled, correct & re-reconcile, or hold-trust violation — with the trust-accounting risk and the specific rule or ledger behind each flag.
- Every account lands as one row in your review queue, ready for the managing partner or bookkeeper to approve.
Key benefits
- Catch a negative client ledger a matching balance hides
- Flag commingled operating funds before an audit does
- Tie every exception to a client ledger and rule
- Give every account one consistent three-way review
Use cases
- Law firms standardizing monthly trust reconciliation
- Managing partners overseeing IOLTA compliance
- Legal bookkeepers closing trust accounts each month
- Title and escrow offices reconciling client funds
Frequently asked questions
How does the Trust Account Reconciliation Reviewer catch a violation when the balance ties out?
It runs a three-way match between the bank statement, the book balance, and every individual client ledger, flagging any negative client balance or commingled funds that a matching total would otherwise hide.
Do I need to write code to use this assistant?
No code is needed — the assistant works within Gaia's no-code platform and is triggered by uploading or emailing your bank statement and client ledger detail.
Which apps does it connect to for importing data?
It does not connect to any external apps; you upload or email the bank statement and client ledger detail directly into your Gaia workspace.
Does it automatically approve or sign off the reconciliation?
No — it flags risks and returns a clear call (reconciled, re-reconcile, or hold-trust violation), but a managing partner or qualified bookkeeper must approve every account.
Can I customize what rules or flags it checks for?
Yes, within Gaia you can adjust the assistant's logic to add or remove specific checks, such as stale outstanding checks or operating fund thresholds.
