Legal Deadline Tracker
A lawyer's inbox hides hard deadlines inside casual messages — and a missed filing or disclosure date carries real consequence. This assistant reads each incoming email, decides whether it truly needs action, extracts the deadline, assigns a priority, then drafts a Google Calendar event and logs each item to one tracked queue. You work from dated, prioritized obligations instead of scrolling an inbox hoping nothing slipped.
Category: Legal
How it works
- A new email arrives in the connected inbox — opposing counsel, a court or clerk, a client, or an internal note — with subject, sender, and full body.
- The assistant decides whether it actually requires action, then reads the body for any deadline — a filing date, disclosure cutoff, response window, or hearing — and assigns a priority based on how hard and how near the date is.
- For each actionable item it drafts a Google Calendar event with the deadline, a reminder lead time, and the matter it belongs to, for you to review before it lands on your calendar.
- Every email is logged as one row in a tracked queue — action needed, deadline, priority, and the drafted event — so nothing actionable sits unseen in the inbox.
Key benefits
- Catch hard deadlines buried in casual or routine-looking emails
- Work obligations by priority and due date, not by inbox order
- Get the calendar event drafted in seconds instead of typing each one
- Keep every actionable email accounted for in one tracked queue
Use cases
- Solo and small-firm attorneys managing deadlines without a docketing clerk
- Litigation and disputes teams tracking filing and disclosure dates
- Paralegals and legal assistants triaging a shared firm inbox
- In-house counsel juggling matters across email and calendar
Works with Gmail, Google Calendar
This assistant connects to Gmail, Google Calendar once — no code required. It is not a plain field-copy integration: as data moves, the AI adds a real decision step (classify, extract, prioritize, draft), and a human approves before anything is sent to Gmail.
Frequently asked questions
Does this assistant automatically add events to my Google Calendar?
No. It drafts a Google Calendar event for each actionable email, but you review and approve it before the event is actually created on your calendar.
Which email accounts does it work with?
It connects to Gmail and Google Calendar. You only need to connect them once.
How does it decide if an email requires action?
It reads the subject, sender, and body of each incoming email to determine if it contains a deadline or obligation, then assigns a priority based on how urgent and close the date is.
Can I see all tracked deadlines in one place?
Yes, every actionable email is logged as a row in a tracked queue showing the deadline, priority, and drafted event, so nothing gets lost in your inbox.
Do I need to write any code to set this up?
No. This is a no-code AI agent template on Gaia. You just connect your Gmail and Google Calendar, and it starts working.
