Inbox Sweep

Inboxes pile up between check-ins, and the urgent message hides among newsletters. Run this assistant on demand — or on a schedule — and it fetches your recent emails, sorts what's urgent from what can wait, and writes a single prioritized summary: what needs a reply now, what to watch, and what's just noise. You get a clear read on your inbox in seconds, without a trigger or a manual scan.

Category: Email

How it works

1. Run the assistant on demand or on a schedule — no trigger needed
2. It fetches your recent emails from Gmail
3. It sorts them by urgency and what needs a reply
4. It writes one prioritized inbox summary to your table

Key benefits

• See what matters in your inbox in seconds
• Run it whenever you want — no setup or trigger
• Never miss an urgent message in the pile
• A clear, prioritized read instead of a manual scan

Use cases

• Founders and execs with busy inboxes
• Support and sales teams
• Anyone returning from time off
• Assistants managing shared inboxes

Works with Gmail

This assistant connects to Gmail once — no code required. It is not a plain field-copy integration: as data moves, the AI adds a real decision step (classify, extract, prioritize, draft), and a human approves before anything is sent to Gmail.

Frequently asked questions

Does Inbox Sweep automatically reply to or delete emails?

No, it only reads and summarizes your emails. It never sends, deletes, or modifies anything in your inbox.

How do I run the assistant?

You can run it on demand with one click, or set it on a schedule to run automatically — no trigger required.

Which email service does it work with?

It connects to Gmail. You'll need to authorize access once, which takes about 2 minutes.

What does the summary look like?

The assistant writes a single prioritized summary to your Gaia table, showing what needs a reply now, what to watch, and what's just noise.

Can I customize how it sorts urgency?

The assistant uses built-in logic to sort by urgency and reply needs, but you can adjust the instructions in the template if you want different criteria.