Real Estate Transaction Coordinator
A single missed contingency date can void a deal or forfeit earnest money — yet agents track dozens of deadlines across active deals in their heads or scattered notes. This assistant reads each executed purchase contract, extracts every inspection, appraisal, financing, and closing deadline, flags the critical path, and drafts a timeline with reminders. Every deal stays on schedule, with nothing left to memory.
Category: Real Estate
How it works
- Add an executed purchase agreement — paste the terms or upload the signed PDF.
- The assistant reads it and extracts every inspection, appraisal, financing, and closing deadline.
- It flags the critical path and any at-risk dates, then drafts a timeline with reminders.
- Each transaction is filed as one row with its deadlines and status, ready for your review.
Key benefits
- Never miss a contingency or closing deadline
- Catch at-risk dates before they cost the deal
- Replace scattered notes with one tracked timeline
- Set up a new transaction in minutes, not an hour
Use cases
- Real estate agents & brokers
- Transaction coordinators
- Real estate teams & brokerages
- New agents managing their first closings
Frequently asked questions
How does the Real Estate Transaction Coordinator extract deadlines from a contract?
You paste the terms or upload the signed PDF, and the assistant reads the document to extract every inspection, appraisal, financing, and closing deadline, then drafts a timeline for your review.
Do I need to connect any external apps to use this assistant?
No, it works entirely within your Gaia workspace using a native table — no external integrations are needed.
Can this assistant automatically send reminders to clients or lenders?
No, it only drafts a timeline with reminders for you to review; you must approve before anything is shared externally.
How does it handle multiple active deals at once?
Each transaction is filed as a separate row in your workspace, with its own deadlines and status, so you can track all deals in one place.
Is it free to try?
Yes, you can test it directly on the Gaia platform without any upfront cost.
