Escrow Disbursement Reviewer
On closing day the pressure is to fund fast - a payoff wire goes out before the bank instructions are re-verified, a commission is paid above the listing agreement, or the file disburses short of the funds actually received. This assistant matches every disbursement on the settlement statement against its payoff letter, the purchase contract, and your escrow ledger, flags changed wire instructions, stale payoffs, and out-of-balance files, and returns release, verify, or hold for a settlement officer to confirm.
Category: Real Estate
How it works
- A closing disbursement comes in for review - the settlement/ALTA statement, payoff letters, wire instructions, the purchase and listing agreements, and your escrow ledger of receipts and disbursements.
- It vets each disbursement - confirming the payoff is current and matches its letter, the wire instructions are verified rather than changed by email, commissions and seller credits match the contract, and the file balances receipts against disbursements.
- It returns a decision per disbursement - release, verify before releasing, or hold - with each flag tied to the document or ledger line it fails, plus reviewer notes.
- Every disbursement lands as one row in your queue for a settlement or escrow officer to confirm before any funds move.
Key benefits
- Stop closing wire fraud before a payoff goes to the wrong account
- Catch stale payoffs and commission overages before funds leave escrow
- Prove the file balances - receipts against disbursements - on every closing
- Give settlement officers a documented basis on every wire released
Use cases
- Title and escrow companies disbursing at closing
- Settlement and closing officers managing the file ledger
- Real estate attorneys and law-firm closing teams
- Mortgage and lending operations guarding payoff and wire integrity
Good to know
No external connection - your settlement statements, payoff letters, and escrow ledger stay in your workspace. The assistant matches each disbursement to its documents and your ledger, flags changed wire instructions, stale payoffs, commission overages, and out-of-balance files, and recommends release, verify, or hold; it never moves money. A settlement or escrow officer confirms every one.
Frequently asked questions
How does the Escrow Disbursement Reviewer catch wire fraud?
It compares each disbursement's wire instructions against the verified bank details on file, flagging any that were changed via email or other unverified channels.
Do I need to connect any external apps to use this assistant?
No, it works entirely within your Gaia workspace using your uploaded settlement statements, payoff letters, and escrow ledger - no external integrations are required.
Does this assistant automatically send wires?
No, it never moves money. It recommends release, verify, or hold for each disbursement, and a settlement or escrow officer must confirm every decision before any funds leave escrow.
What documents does it check against?
It vets each disbursement against the settlement statement, payoff letters, wire instructions, purchase and listing agreements, and your escrow ledger of receipts and disbursements.
Can I customize the review criteria or add my own rules?
Yes, you can adjust the assistant's logic within Gaia to match your specific procedures, such as adding custom flags for certain commission structures or payoff types.
