Credit Card Statement Reconciler
Reconciling a corporate card statement by hand means matching dozens of charges to receipts, catching duplicates, and spotting personal or miscoded spend — slow work that's easy to get wrong. This assistant reads each statement as it's uploaded, categorizes every transaction, matches it to the right receipt, and flags duplicates, missing receipts, and out-of-policy charges with a reason. Your team reviews a clean exception list instead of scrolling the statement line by line.
Category: Finance
How it works
- Upload a credit card statement and the month's receipts — PDF or image, no manual typing.
- The assistant reads every charge, categorizes it to the right GL account, and matches it to a receipt.
- It flags duplicates, missing receipts, and likely-personal or out-of-policy charges with a reason.
- Each transaction lands in one reconciliation table, with exceptions surfaced for your review.
Key benefits
- Close the card statement in minutes, not an afternoon
- Catch duplicate and personal charges before they post
- Never lose a deduction to a missing receipt
- Hand your bookkeeper a clean, categorized exception list
Use cases
- Small business owners reconciling company cards
- Bookkeepers & accounting teams
- Finance & operations at growing companies
- Accounting firms handling client card statements
Frequently asked questions
How does the Credit Card Statement Reconciler work?
You upload a credit card statement and the month's receipts as PDFs or images. The assistant reads every charge, categorizes it to the right GL account, matches it to a receipt, and flags duplicates, missing receipts, or out-of-policy charges with a reason.
Do I need to write any code to use this?
No, this is a no-code AI agent template on Gaia. You simply upload your files, and the assistant handles the rest.
Which apps does it connect to?
It works entirely within your Gaia workspace with no external connections, so your statement and receipts stay securely in your environment.
Does it automatically post transactions to my accounting software?
No, it never auto-sends anything. The assistant drafts a clean exception list for your review, and a human must approve each item before it's posted to the books.
Can I customize the categories or policies it uses?
Yes, you can adjust the categorization rules and policy flags within the Gaia platform to match your company's GL accounts and spending policies.
