Conflict of Interest Disclosure Reviewer

Conflict-of-interest disclosures pile up faster than any compliance or ethics team can read them carefully - and at volume the consistent ones get a rubber stamp while the genuinely risky ones blend into the queue. A board seat at a competitor reads the same as a $40 lunch, the disclosure that needs recusal sits next to one that needs nothing, and reviewers re-derive the same judgment by hand every time. This assistant reads each disclosure, classifies the conflict type and rates its risk against your policy, writes a clear assessment of what's actually at stake, and drafts a recommended determination with mitigation steps - all for a reviewer to approve. You get consistent, defensible, evidence-grounded triage in seconds, so your team spends its time on the disclosures that genuinely need judgment instead of sorting and retyping the rest.

Category: Finance

How it works

1. A conflict-of-interest disclosure arrives - submitted through your form, pasted in, or forwarded from an employee.
2. The assistant reads it and classifies the conflict type and risk level, weighing the relationship, financial interest, and decision-making authority against your COI policy.
3. It writes a concise assessment that names what is actually at stake and the policy points it touches.
4. With your approval it drafts a recommended determination and mitigation steps - a reviewer reviews the rating and draft before any determination is finalized or communicated.

Key benefits

• Rate every disclosure the same way, against policy, instead of by whoever happens to review it
• Surface the high-risk conflicts that need recusal or escalation before they slip through as routine
• Hand reviewers a ready assessment and draft determination instead of a cold disclosure form
• Keep a consistent, defensible record of how each conflict was judged and why

Use cases

• Compliance and ethics teams processing employee conflict-of-interest disclosures at scale
• Legal and governance leaders standardizing how conflict risk is rated across reviewers
• Finance and procurement teams screening disclosures tied to vendor and purchasing decisions
• HR and people teams handling outside-employment, gift, and family-relationship disclosures

Frequently asked questions

How does the Conflict of Interest Disclosure Reviewer process a disclosure?

You submit a disclosure (via form, paste, or forward), and the assistant classifies the conflict type and risk level against your policy, then writes an assessment and drafts a recommended determination—but a reviewer must approve before anything is finalized.

Does this assistant automatically approve or reject disclosures?

No, it never auto-sends or decides anything. It drafts a risk rating and determination for a human reviewer to approve, ensuring no conflict is cleared or sanctioned without human judgment.

Which apps or databases does it connect to?

It doesn't connect to any external apps; all disclosures stay within your Gaia workspace, and the assistant works on the data you provide directly.

Can I customize the risk rating criteria or policy rules?

Yes, the assistant weighs disclosures against your specific COI policy, so you can adjust the classification and risk criteria by updating the policy instructions in the template.

Is it free to try this assistant?

Gaia offers a free trial for new users, so you can test the Conflict of Interest Disclosure Reviewer without upfront cost.