Arrival Notice Processor

Manually parsing arrival notice emails is slow and error-prone-urgent shipments can be missed, customs holds overlooked. This copilot watches Gmail for new arrival notices, extracts carrier, tracking, PO, ETA, and cargo data, classifies urgency (standard/expedited/exception), and flags issues like holds or damage. It then drafts a structured forwarding summary for the warehouse team, ready for your review and approval.

Category: E-commerce

How it works

1. A new arrival notice email from a carrier, freight forwarder, or customs broker lands in your Gmail inbox.
2. The copilot extracts shipment fields-carrier, tracking number, PO reference, ETA, cargo description, port of entry-from the email body and any text-based attachments.
3. It classifies urgency (standard/expedited/exception) based on ETA proximity and flags exceptions such as customs holds, damage, or missing docs.
4. It drafts a forwarding summary email for the warehouse team with all extracted details, pending your human review and approval before sending.

Key benefits

• Catch exceptions and urgent shipments immediately instead of hoping nothing slipped through.
• Turn a 10-minute manual read into a 30-second review of a structured draft.
• Standardize how every arrival notice is processed across your team.
• Keep a searchable record of all processed notices for audits and follow-ups.

Use cases

• E-commerce logistics coordinators handling hundreds of inbound shipments weekly.
• Warehouse operations teams that need advance notice of what's arriving and when.
• Freight forwarders and customs brokers sending arrival notices to multiple clients.
• Supply chain managers tracking inbound PO fulfillment across carriers.

Works with Gmail

This assistant connects to Gmail once. No code required. It is not a plain field-copy integration: as data moves, the AI adds a real decision step (classify, extract, prioritize, draft). You set the autonomy level: ask for drafts and every send to Gmail waits for your review, or instruct it to send and it runs fully automatic.

Automation coverage and limits

• Gmail: 2 verified event triggers in the integration catalog can start an assistant automatically. Exact delivery timing depends on the integration; we do not promise real-time.

This assistant only reaches operations verified in the integration catalog, through a connection you authorize and can revoke. Capability facts last verified against the catalog on 2026-07-10.

Good to know

Connect Gmail once. The assistant drafts the forwarding summary; a human approves before it is sent.

Frequently asked questions

How does the Arrival Notice Processor work?

It monitors your Gmail for new arrival notice emails, extracts structured shipment details, classifies urgency, flags exceptions, and drafts a forwarding summary for the warehouse team-all awaiting your review and approval.

Do I need a Gmail admin account to connect it?

No, you connect your own Gmail account once. The assistant uses the same permissions your account has.

Does it send the warehouse email automatically?

No, it only drafts the forwarding summary. A human must approve and send it-nothing goes out without your go-ahead.

Can it process PDF or scanned attachments?

It extracts text from the email body and any text-based attachments (e.g., plain text, PDFs with a text layer). Image-based attachments are not read.

Can I customize the urgency and exception rules?

Yes, you can adjust the criteria for standard, expedited, and exception classification in the assistant's settings to match your workflows.