Meeting Prep

People walk into meetings cold because prep is a chore nobody owns. The moment a new event lands on your Google Calendar, this assistant reads the attendees and agenda, researches the people and company involved, and drafts a concise prep brief - who you're meeting, what they do, and talking points. You show up informed to every meeting, with zero manual prep.

Category: Sales

How it works

1. A new event is created on your Google Calendar
2. The assistant reads the attendees and agenda
3. It researches the people and company and drafts talking points
4. The prep brief is filed to your table before the meeting

Key benefits

• Walk into every meeting prepared, automatically
• No more last-minute scramble or manual research
• Consistent prep across the whole team
• Spend prep time on strategy, not lookup

Use cases

• Sales and account teams
• Founders and executives
• Consultants and agencies
• Anyone with back-to-back meetings

Works with Google Calendar

This assistant connects to Google Calendar once. No code required. It is not a plain field-copy integration: as data moves, the AI adds a real decision step (classify, extract, prioritize, draft). You set the autonomy level: ask for drafts and every send to Google Calendar waits for your review, or instruct it to send and it runs fully automatic.

Automation coverage and limits

• Google Calendar: 7 verified event triggers in the integration catalog can start an assistant automatically. Exact delivery timing depends on the integration; we do not promise real-time.

This assistant only reaches operations verified in the integration catalog, through a connection you authorize and can revoke. Capability facts last verified against the catalog on 2026-07-10.

Good to know

Connect Google Calendar once (about 2 minutes); after that it runs on every new event. It researches public information and drafts a brief for you to review - it never changes your calendar.

Frequently asked questions

How does the Meeting Prep assistant work?

When a new event is added to your Google Calendar, the assistant reads the attendees and agenda, researches the people and company, and drafts a prep brief filed to your table for you to review before the meeting.

Do I need to write any code to set this up?

No, you just connect your Google Calendar once (about 2 minutes), and after that it runs automatically on every new event without any coding.

Which apps does it connect to?

It connects to Google Calendar to read new events and attendees; it doesn't connect to other external apps but works on Gaia's native table.

Does it send messages or change my calendar automatically?

No, it only drafts a prep brief for you to review; it never auto-sends anything or changes your calendar events.

Can I customize the prep briefs for my team?

Yes, the brief is filed to your table where you can review and modify it before the meeting, and you can adjust the research scope as needed.