Gmail to Trello Card Creator

Real work hides in a busy inbox - a client request, a bug, a follow-up - and it only gets done once someone retypes it onto the board. This assistant reads each incoming email, decides whether it needs action, extracts the task, owner, due date, and priority, and drafts a Trello card on the right list. Work moves from your inbox to your board without manual copy-paste, and nothing slips because it was buried under newsletters.

Category: Technology

How it works

1. A new email lands in your connected Gmail inbox - a request, a bug, or a follow-up.
2. The assistant reads it, decides whether it's actionable, and skips newsletters and noise.
3. It extracts the task, suggested owner, due date, and priority from the message.
4. A Trello card is drafted on the right list for your review - nothing is added until you approve.

Key benefits

• Stop retyping emails onto your board by hand
• Catch actionable requests before they're buried
• Every card lands on the right list with a clear priority
• Keep your inbox and your Trello board in sync

Use cases

• Support & operations teams
• Project managers triaging requests
• Agencies turning client emails into tasks
• Founders & small teams running on Trello

Works with Gmail, Trello

This assistant connects to Gmail, Trello once. No code required. It is not a plain field-copy integration: as data moves, the AI adds a real decision step (classify, extract, prioritize, draft). You set the autonomy level: ask for drafts and every send to Gmail waits for your review, or instruct it to send and it runs fully automatic.

Automation coverage and limits

• Gmail: 2 verified event triggers in the integration catalog can start an assistant automatically. Exact delivery timing depends on the integration; we do not promise real-time.
• Trello: 5 verified event triggers in the integration catalog can start an assistant automatically. Exact delivery timing depends on the integration; we do not promise real-time.

This assistant only reaches operations verified in the integration catalog, through a connection you authorize and can revoke. Capability facts last verified against the catalog on 2026-07-10.

Good to know

Connect Gmail and Trello once. The assistant reads your inbox and drafts each Trello card - you review the card, its list, and its priority before it's added to the board. Newsletters and noise are skipped.

Frequently asked questions

Does this assistant automatically create Trello cards from every email I receive?

No, it only drafts cards for emails it identifies as actionable (like a request or bug) and skips newsletters and noise. You must review and approve each card before it's added to your Trello board.

Which apps does this connect to?

It connects to Gmail and Trello. You need to authorize both accounts once in Gaia for the assistant to read your inbox and draft cards.

Can I customize how the assistant decides which emails are actionable?

The assistant uses built-in logic to filter out newsletters and noise, but you can review and adjust the criteria in Gaia's settings to better match your workflow.

Does it automatically assign tasks to people or set due dates?

It extracts a suggested owner, due date, and priority from the email and includes them in the draft card, but you must approve or edit these before the card is added to Trello.

Is there a free trial to test this assistant?

Gaia offers a free tier that lets you try this assistant with limited usage. Check the platform's pricing page for full details on trial limits.