Applicant Intake Hub

Applications arrive as forwarded resumes, web form submissions, and files dropped into a shared folder - and screening each one by hand is slow and inconsistent. This assistant reads every application, pulls the candidate's experience and skills, scores fit against the role, and lands each one as a ranked row in your hiring pipeline. Weak matches and missing information are flagged before a recruiter spends time on them.

Category: Recruiting

How it works

1. An application arrives through any channel - a resume forwarded by email, a web or careers-form submission, or a scheduled sweep of a shared folder - and triggers the assistant.
2. It reads the resume or application, extracting experience, skills, education, and contact details, and normalizes every channel into one consistent candidate record.
3. It scores the candidate's fit against the role's must-haves, ranks them against the open requisition, and flags missing information or knockout gaps.
4. Every applicant lands as one row in your shared Pipeline, ready for you to review and advance.

Key benefits

• Stop screening resumes scattered across email, forms, and folders
• Surface the strongest candidates first with consistent fit scoring
• Replace manual data entry with extracted, structured candidate records
• Give recruiters one ranked pipeline to review and act on

Use cases

• Recruiters standardizing applicant intake across channels
• Talent acquisition teams screening high-volume requisitions
• Hiring managers comparing candidates on consistent criteria
• Startups hiring without a dedicated applicant tracking system

Works with Gmail

This assistant connects to Gmail once. No code required. It is not a plain field-copy integration: as data moves, the AI adds a real decision step (classify, extract, prioritize, draft). You set the autonomy level: ask for drafts and every send to Gmail waits for your review, or instruct it to send and it runs fully automatic.

Automation coverage and limits

• Gmail: 2 verified event triggers in the integration catalog can start an assistant automatically. Exact delivery timing depends on the integration; we do not promise real-time.

This assistant only reaches operations verified in the integration catalog, through a connection you authorize and can revoke. Capability facts last verified against the catalog on 2026-07-10.

Good to know

Connect Gmail once for email intake; form and folder submissions need no extra setup. The assistant summarizes, scores, and ranks - it never rejects or contacts anyone. You review every candidate before they advance.

Frequently asked questions

How does the Applicant Intake Hub capture applications from different sources?

It connects to Gmail for forwarded resumes, and also processes web form submissions and files dropped into a shared folder - all without extra setup.

Does this assistant automatically reject or contact candidates?

No, it never rejects or contacts anyone. It only scores, ranks, and flags missing information; you review every candidate before they advance.

Do I need to write any code to set up the email intake?

No code is needed. You just connect your Gmail account once, and the assistant will start reading forwarded resumes from there.

How does the scoring and ranking work?

It extracts experience, skills, and education from each application, then scores fit against the role's must-haves and ranks candidates in a shared pipeline.

Can I customize the scoring criteria or the fields it extracts?

Yes, you can adjust the role's must-haves and the fields it looks for - the assistant adapts to your specific requirements.